What is the Best GPS Car Tracker For Fleet Management?
Updated: May 1
A good GPS tracking system for fleet management should have the following features and more.
Live Tracking: You should be able to see the status of all vehicles indicating moving, stopped and idle. Easily identify preset Locations and points of Interest.
Historical Tracking: Not being available to monitor your vehicle's trip at a particular should not be a problem. Historical tracking lets you replay a vehicle's journey up to 3 months back to all that happened in your absence.
Location Management: Depending on what your vehicles do, you should be able to draw a fence around your premises, customer locations, Depots, Ware House, Terminals etc and use location management tool to know when your vehicle reaches a particular location, how long it stays there and when it leaves. You can also set up events depending on location. Example; send notification when vehicle spends more than 20 minutes in a particular location or send notification when vehicle is stopped for more than 20 minutes outside locations.
Route Management: This tool helps you ensure approved routes are used for every trip and notifications are sent on diversions. Routes can be drawn manually or by simply replaying a previous trip and convert the tracks to a route. this is possible if you are using a solution from Olive Track. You can also set up events depending on route. Example: If vehicle exceeds 70KM/H on route A or stops on route A for more than 5 minutes, send notification. If this happens anywhere else, do not send notification.
Driver Management: Driver management tool lets you manually create a driver's profile on the system and assign to a particular vehicle. With the use of RFID technology (Radio Frequency Identification), a driver's profile can be created with his RFID tag number which the system uses to identify which driver drove which vehicle any time. This is a handy tool for drivers conflict resolution. Driver behaviour such as over speeding, harsh acceleration, harsh braking and harsh cornering are captured which is a handy tool for drivers KPI. (RFID technology and driver behaviour must be supported on GPS devices used)
Vehicle Service And Maintenance: This feature helps you set up reminders for vehicle maintenance, particulars and permits renewal ensuring you never get into trouble with vehicle inspection officer (VIO). Vehicle maintenance, particulars and permit renewals can be set up using mileage, days or engine hour intervals and notification is sent once preset limit is reached.
Fuel Management: Each vehicle has an expected fuel consumption rate for both city and highway driving. Input that information and the cost of fuel per litre and our system will use that information with distance covered to calculate fuel consumption. Another way to do this is by actual Fuel Log. This lets you input actual fuel bought or issued to a vehicle into the system and it then uses it with the distance covered to calculate fuel consumption and usage. This is a more reliable fuel monitoring system.
Automated Notification and Reports: the system should be able to automatically generate scheduled reports such as trip report, events report, service report, driver behaviour report, temperature graph, fuel log report etc in pdf, html or excel files and send to your email.
Sub-Account: this lets you create account for sub-users within your organisation and with limited functions. You can determine which vehicle and what privilege each user can have access to.
Custom Groups: This helps fleet managers group their vehicles based on operations or other categories. It helps to easily identify where each vehicle belongs.
Live Traffic: imbedded live traffic service like the google traffic gives fleet managers first hand information of the traffic situation on the road.
Expenses: This feature allows you to input all cost incurred on each vehicle and for what with the ability to generate reports on demand.
Tasks: With this you canst up daily tasks and get reports and notifications when completed
Dash Board: An intuitive dashboard summarises your system to give you key details in a glance
Immobilise Vehicle: In the event of theft or other emergencies, you should be able to immobilise and recover your vehicle.
Mobile Friendly: A good tracking system for fleet management must be mobile friendly with push notifications so you can monitor and manage your fleet on the go.
All features listed above and more are available on Olive Track's Fleet Trak designed for fleet management.